Wedding Planning Tip: Trello

Do you have a million emails going back and forth between all the MVPs in your wedding? To yourself? (Am I the only one who sends herself reminder emails?) Wedding planning has a million to-do lists and can be kind of a bear to manage. And if you’re delegating tasks (smart!) you still have to check-in with your helpers to keep an eye on those always shortening deadlines! Fortunately, I’ve learned about a new website/app that is immensely helpful in all areas of life organization, but especially wedding planning!

Enter Trello!

trello wedding template

A Trello board is a webpage that contains lists so you can see the big picture and then drill down into specific tasks. As a visual learner and list-lover, I appreciate how you have categories with individual cards. When you click into a card, you can add checklists, images, attachments, deadline dates, colored labels, and discussion notes. Boom, life managed.

trello bridal party board

You can make to-do lists and assign tasks to different users. So to give you an example, I can ask my sister to help me corral all the guests’ addresses for invitations before a certain deadline and then she can upload them as an attachment right within the board. Then the calligrapher can pull the addresses directly from the board. At any time, you can message any of the users within the board itself by starting a note with @username, and it will go straight to their regular email inbox!

“@sister, cousin Maureen just got engaged, can you find out Ben’s last name and add it to the excel sheet for @calligrapher?”


“@fiance, don’t forget to upload the quotes from our top band picks!”

trello seating arrangement

Trello Seating Arrangement Board from Trello Blog. You can even copy their templates here.

It also has an app, but I’m a website lover, so I stick to the desktop version. But if I was wedding planning again, I’d definitely want it on my phone too!

And the best part, it’s FREE! You can add on different business tools at a fee, but everything you need to manage your life and wedding planning is available at no cost. Plus you can have multiple boards. Honeymoon board- boom! Graduate School applications board- boom! Buying a house board- boom! Anything where you need a top-level overview of a big project plus searchable, shareable, lists and reminders.

Hope this helps! Happy Planning!


Emily & Lee, Family Session in Old Town Alexandria, VA



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It wasn’t long ago that I was in Leesburg taking Emily and Lee’s family photos with just their little girl. Emily was expecting and the pair knew that this sweet season of life with their two-year old was about to change so they wanted to mark the occasion with some family portraits.


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And change it did! Emily delivered TWO healthy baby boys this summer. Life has been full of new challenges but Emily and Lee have navigated it like pros. And their little girl has taken to being a big sister like a fish to water. (Even if her latest stage has come with a huge energy spike and additional challenge for mom and dad!)
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During our shoot in Old Town, we passed by a bride and groom having portraits made. Emily and Lee gave the two a happy congratulations. The bride and groom, looking at their three blessings replied, “Congratulations to you too!”


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The Bride and Groom hit the nail on the head! This family has much to celebrate, even if very sleepily! Thank you so much, Emily and Lee for letting me spend the evening with your gorgeous family!
Focusing on relationships and real moments, Claire Watson specializes in photography that captures true beauty and feels genuine and authentic. Claire Watson is a West Virginia Wedding Photographer based in Martinsburg, WV. She joyfully serves clients in West Virginia, Virginia, and Maryland.

Shepherdstown Senior Photography Session, Trinity


This was such a fun session! Beyond being a beautiful girl, Trinity was so sweet and lighthearted. She was up for anything and I think we got some really pretty and fun images because of that willingness to get a little muddy! Trinity had her heart set on outdoor, summery photos for her senior session, so we shot most of her session in Shepherd College’s native woodland garden where the wildflowers were still in bloom. I just love the look of her curls against the delicate flowers!

Of course I always want to give clients a great experience and product, but I was especially excited to work with Trinity because of something her momma said during our exchange of emails. “Trinity really has her heart set on working with you…” Guys, I know that’s a simple phrase, but that was such a compliment. We photographers try really hard to cultivate a specific look or voice to our images so it really meant a lot that Trinity really saw and appreciated that effort! Maybe that sounds like a bunch of crazy, but it’s the truth!


I wish Trinity all the luck in the world as she sets out after graduation! And thank you for letting me capture who you are during this milestone year!


Focusing on relationships and real moments, Claire Watson specializes in photography that captures true beauty and feels genuine and authentic. Claire Watson is a West Virginia Wedding Photographer based in Martinsburg, WV. She joyfully serves clients in West Virginia, Virginia, and Maryland.

Meredith & Will, Mountaintop Wedding, Snowshoe, WV



A little bit about me, I grew up easy in the foothills of the Appalachian Mountains. I spent my summers catching lighting bugs and going to 4-H camps. Meredith, Will, and their families are part of that memory.

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Meredith is a couple years younger than me and was in my tribe at State 4-H camps, held at Jackson’s Mill every year in Weston, WV. She was always just the sweetest kid and apparently liked sitting on the far edge of the Mingo tribe’s edge during counsel circle so she could be next to Will, who was in the neighboring Delaware tribe. This couple goes way back, guys! They met as kids at 4-H camp and have been dating for 8 years. In the meantime, they’ve been earning degrees, moving to Arizona, and generally setting the world on fire.  It was so special to see these two sweethearts tie the knot.



Their families were just the nicest people you could hope to be around. Everyone was just so joyous to be celebrating the pair and were totally excited to become one big family. So many of the day’s details were set in place by family and everything was just beautiful. Meredith’s sister , Sarah, handmade the flower girl dresses and affixed beautiful ribbons to the bouquet. I now want everyone to have ribbons on their bouquet! They were just so romantic blowing in the wind.


Meredith and Will said their vows atop a Mountain at Snowshoe Resort in Pocahontas County, West Virginia. It poured that morning, but luckily the winds blew away the rain for the ceremony and portraits.


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Once we got back inside Snowshoe’s “Big Top,” the winds and rains picked up and a tornado watch was issued! But the staff at Snowshoe did a great job of keeping everyone safe and informed- so the party continued and everyone had a great time. We even got a chance to sneak outside for 5 minutes between the rains for a few “blue hour” portraits!



I can’t thank Meredith and Will enough for entrusting their wedding day photography with me. I had a wonderful time celebrating and it makes my heart happy to know we preserved the memories of the first day of your long and happy marriage! Congratulations and take care of one another!

P.S. I would be remise if I didn’t thank my second shooter, Leslie Clagg, for her fine work. Shooting with Leslie is always a pleasure and she’s such a pro! Thank you Leslie!


Focusing on relationships and real moments, Claire Watson specializes in photography that captures true beauty and feels genuine and authentic. Claire Watson is a West Virginia Wedding Photographer based in Martinsburg, WV. She joyfully serves clients in West Virginia, Virginia, and Maryland.